Privacy Policy | I.K. Hofmann USA, Inc.

I.K. HOFMANN USA, Inc.
PRIVACY POLICY
Effective: 4/15/19 Updated: 12/19/2022

Introduction.
I.K. Hofmann USA, Inc. (“Company,” “us,” or “we”) is committed to protecting the privacy of certain data that is collected from you and that you submit when you access this website (the “Site”) as well as other offline channels such a phone calls, voice mail recordings, emails, hiring-, job fair and onboarding events, applicant tracking system, employee portal and employee app and social media channels. The nature of our business requires that we gather and maintain data that is of a personal nature (“Personal Information”).

This Site is designed for and targets individuals located in the U.S. only. As such, it is governed and operated in accordance with applicable U.S. laws. We make no representation that this Site is operated in accordance with the laws or regulations of, or governed by, other nations. If you are located outside of the U.S., you are responsible for compliance with any applicable local and national laws. Any information, including personal, that you provide or we collect through this Site will be collected in the U.S. and or transferred to the U.S. and subject to U.S. law.

This Privacy Policy (“Policy”) describes our policies and practices regarding the collection, use and disclosure of Personal Information you submit or we obtain in connection with your use of this Site. This Privacy Policy applies to your use of this Site and by accessing or visiting the Site you are indicating your understanding that the collection, use, and sharing of your Personal Information is subject to this Policy. Please read this Policy carefully before using the Site or submitting Personal Information to us.

Changes to this Policy.
We reserve the right to change this Policy at any time. In the event we make material change(s) to the Policy, we will provide notice through the Site. Changes will be effective immediately upon posting to the Site and will apply to your use of the Site after the “effective date” listed above. You understand and agree that your continued use of the Site after the effective date means that the collection, use, and sharing of your Personal Information is subject to the updated Policy. Except to the extent we obtain your consent or as permitted or required by applicable law, we will handle your Personal Information collected through the Site in accordance with the terms of the Policy in effect at the time of such collection.

Information We Collect. We may collect the following categories of Personal information from you.

Identifiers and Contact Information. This category includes names, addresses, telephone numbers, mobile numbers, email addresses, signatures, account names, dates of birth, bank account information, and other similar contact information and identifiers.

Protected Classification Information. This category includes characteristics of protected classifications under California or federal law.

Commercial Information. This category includes, without limitation, products and services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.

Education Information. This category includes, without limitation, information that is not publicly available personally identifiable information as defined in the Family Educational Rights and Privacy Act (20 U.S.C. section 1232g, Sec. 1232g; 34 C.F.R. Part 99).

Internet or Other Electronic Network Activity Information. This category includes, without limitation, browsing history, search history, or a consumer’s interactions with a website, application, or advertisement.

Geolocation Data. This category includes, without limitation, location information collected when using one of our apps, devices, or vehicles.

Audio, Electronic, Visual or Similar Information. This category includes, without limitation, information collected from voicemail messages, while speaking with one of our service representatives, and/or by video camera.

Biometric Information. This category includes, without limitation, an individual’s physiological, biological, or behavioral characteristics used or intended for use – singly or in combination with each other or with other identifying data – to establish individual identity.

Professional and Employment-Related Information. This category includes, without limitation, information regarding job applications, information related to onboarding for payroll and benefits, and information needed for evaluating performance and eligibility.

Sensitive Personal information. This category includes:

social security, driver’s license, state identification card, or passport number;
log-in, financial account in combination with any required security or access code, password, or credentials allowing access to an account;
precise geolocation;
racial or ethnic origin;
content of mail, email, and text messages (unless we are the intended recipient of the communication);
biometric information;
health information;
information related to citizenship or immigration status and

Consumer Profile. This category includes information drawn from any of the categories above to create a profile about a consumer reflecting the consumer’s preferences, characteristics, and behaviors.

Sources of Information. We may collect your Personal Information from the following sources:

You. We collect information you provide us. For instance, when you contact us, complete forms or request information, join our talent network or apply for a job with us, or in connection with your employment with us.

Related Entities and Affiliates. We may collect information about you from our affiliates and other related parties.

Hofmann Clients. We may collect Personal Information from Hofmann clients with whom you have been placed.

Service Providers and Contractors. We may collect your Personal Information from service providers or contractors who collect information about you in connection with your request to join our talent network, apply for employment, or work with us.

News Outlets, Social Media, Surveys, and Third Parties. In the course of performing our services or marketing activities, or in connection with your application or employment, we or third parties on our behalf may conduct research and other activities that result in the collection of your personal information.

Information Collected Automatically. As you navigate through and interact with our Site, we may compile statistical information concerning your usage of the Site through analytics services, such as those provided by Google Analytics. To do so, we may collect certain information about your equipment, browsing actions and patterns, including:

Details of your visits to our Site, such as traffic data, location data, logs and other communication data and the resources that you access and use on the Site
Information about your computer and internet connection, including your IP address, operating system, and browser type.
Information about the type of device you are using, mobile ad identifiers, the time and length of your visit, and the website that referred you to our Site.
Information about your preferences to make your use of the Site more productive, via the use of Cookies. For more information on Cookies, please see the Cookies and Other Tracking Technologies section. We may use this information to generate aggregate statistics about visitors to our Site. Please check your web browser if you want to learn what information your browser sends or how to change your settings.

Cookies and Similar Technology. The Company may use web site internet tags (also known as action tags, single-pixel GIFs, clear GIFs, invisible GIFs and 1-by-1 GIFs) and “cookies.” We may deploy these tags/cookies though a third party partner who may be located and store the information in a foreign country. This technology, including cookies, may be sent to your computer or other device, in the process of compiling the statistical information mentioned above and to tailor certain pages of the Site for your browsing convenience. A cookie is a small data file that contains information such as the URL you came from, your computer's IP address and domain type (e.g., .com or .org, etc.), your browser type, the country, state and telephone area code where your server is located, the pages of our Site that were viewed, and any search terms that you entered on our Site. This information generally is used for internal purposes. For example, we use cookies to improve the quality of our service when you visit our Site. We also use cookies to remind us of who you are, tailor our services, estimate our audience size, and/or analyze your visiting patterns. We do not link your URL or IP address to any Personal Information unless you have logged into our Site with an established account login and password.

Types of Cookies. First and Third Party Cookies. First party cookies are generally placed on your computer or device by the website you are visiting. For example, we may use a first party cookie to improve website security. Third party cookies are placed on your computer or device by a source other than the website you are visiting in order to enable third-party features such as advertising, analytics, videos, or interactive content.

Essential or Strictly Necessary Cookies. These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually set in response to actions taken by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. These cookies do not store any personally identifiable information.

Performance and Functionality Cookies. Although these are non-essential cookies, they help the website perform and function as designed. For example, performance and functionality cookies may help the website display videos, enable chat sessions, or recognize whether you visited the website before.

Analytics Cookies. These cookies track your usage of the website. The information these cookies collect can be used for various purposes such as understanding how visitors use the website, site and content customization, or advertising and marketing.

Advertising Cookies. Advertising and marketing cookies perform functions such as helping customize your website experience, personalizing ads based on your online activities and interests, measuring the effectiveness of ads, preventing an ad from reappearing, and serving you targeted advertisements. Information from these cookies may be disclosed to third parties or third parties may place these cookies on your computer or device. Advertising and marketing cookies may track your online activities.

The Site uses essential, functional, and performance cookies to function and perform as designed; analytics cookies to understand how you use the Site, improve its functionality, and other related purposes; and advertising cookies to help us with our advertising and marketing activities.

Embedded Content and Social Media Widgets. The Site contains embedded content (e.g., videos) and Social Media Widgets (e.g., LinkedIn). Embedded content may place third party cookies on your device that track your online activity to enhance your experience or assess the success of their application. Social Media Widgets allow us to integrate social media functions into the Site. We have no direct control over the information these cookies collect; please refer to the applicable third party’s website privacy policy for additional information.

Controlling Cookies. You may control cookies, including preventing or stopping the installation and storage of cookies, through your browser settings and other tools. Most browsers will allow you to block or refuse cookies. However, you may need to manually adjust your preferences each time you visit a site. For more information, see the Help section of your browser. Please note that if you block certain cookies, some of the services and functionalities of our Site may not work.

IMPORTANT: By using the Site, you consent to the processing of any Personal Information for the analytics purposes and functions described above.

Do Not Track. “Do Not Track” is a privacy preference you can set in your Internet search browser that sends a signal to a website that you do not want the website operator to track certain browsing information about you. Our Site is not configured to detect and respond to Do Not Track signals from a user’s computer. We do not track individual consumer’s online activities over time and across different Internet websites or online services when the consumer uses our Site.

How We Use Your Personal Information. In general, we will use the Personal Information we collect about you only for the purpose it was collected, for compatible purposes, as permitted or required by law, as necessary to carry out our contractual duties and obligations, and as otherwise provided in this Policy. For example, we may use your information:

To Operate our Site. We may use your Personal Information to enable use of this Site, provide you with information or services, or to manage and administer the Site.

For Internal Use. We may use your Personal Information to operate our business, including to provide you products or services; manage out contracts and agreements; in connection with your application to our talent network, prospective employment or the employment relationship, including conducting background checks and drug testing where permitted by applicable law; to run Employment Eligibility verifications; to manage your profile; review, improve, and monitor our website, applications, online services, and overall user experience; provide customization to meet specific needs; assess trends, interests, and demands of clients, applicants and employees; and carry out our obligations and enforce our rights, including those arising from any contracts entered into between you and us, including for billing, payment, and collections; to conduct research and for the development of the Site and the services and products we provide.

To Communicate with You. We may use your Personal information to respond to your requests for information relating to our services, staffing and HR solutions or employment opportunities; to communicate with you, including sending messages about the availability of our Site, security, or other product or service-related issues. (You may change your communication preferences at any time by contacting us at ikhusaprivacy@hofmannusa.com. Please be aware that you cannot opt-out of receiving service messages from us, including security and legal notices.) We may also send you administrative or account-related information to keep you updated about your account and the Site. Such communications may include information about Policy updates, confirmations of your account actions or transactions, security updates or tips, or other relevant transaction-related information. Site-related communications are not promotional in nature.

To Provide Support Services. We may use your Personal information to provide support services and engage in quality control activities concerning our services.

To Enforce Compliance with Our Agreements or Policies. When you access or use our Site, you are bound to our Policy. To ensure compliance, we may process your Personal information in connection with monitoring, investigating, preventing, and mitigating prohibited, illicit or illegal activities on our Site. We may also process your Personal information to investigate, prevent or mitigate violations of our internal terms, agreements or policies; enforce our agreements with third parties and business partners; and for other purposes related to the services we provide to you, operation of our business, or your application for or employment with us or our clients.

To Ensure the Security of the Services. We may process your Personal information as necessary or appropriate to protect the rights, property, security, and safety of our employees, applicants, and clients, our information systems, and the public. Keeping you safe requires us to process your Personal information, such as your device information, activity information, and other relevant information. We use such information to combat spam, malware, malicious activities or security risks; improve and enforce our security measures; and to monitor and verify your identity so that unauthorized users do not gain access to your information.

To Maintain Legal and Regulatory Compliance. Our business is subject to certain laws and regulations which may require us to process your Personal information. We may also use your Personal information to respond to law enforcement requests, as required by applicable law, court order, or governmental regulations, to run Employment Eligibility verifications and for other lawful processes or public safety purposes.

To Engage in Marketing Activities. We may process your contact information or information about your interactions with us to send you marketing communications and keep you updated about the Site and our business; provide you with information about events or other materials; and deliver marketing to you.

Other Purposes. We may use your Personal information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal information held by us is among the assets transferred.

Disclosure of Your information. In general, we will not disclose your Personal information except with your consent and as described in this Policy. We may disclose your Personal information for the same reasons that we may use it and as described in this Policy, which includes disclosing it to our affiliates and non-affiliates as we deem necessary to carry out those purposes. We endeavor to choose affiliates and non-affiliates whose standards for the protection of data match ours.

The following chart describes the categories of Personal Information we may collect about you and for each category, it identifies the categories of third parties to whom we may disclose that information:

Categories of Personal Information

Categories of Third Parties to Whom Disclosed & Purposes for Disclosure

Address and other identifiers – such as name, postal address, email address, phone number, account name, date of birth, Social Security number, driver’s license number, photograph, passport number, unique personal identifier, online identifier, Internet Protocol address, email address, account name, or other similar identifiers

NOTE: The information in this category may include the following elements of Sensitive Personal Information: Social Security number, driver’s license number, state identification card number, and/or passport number and information related to citizenship or immigration status.

Third parties as directed by you. We may disclose your personal information to the third parties to whom you direct.

Our business partners. For example, we might disclose your personal information to one of our business partners for purposes of collaborating on providing services to you, or to invite you to an event we are organizing.

Third parties that perform services on our behalf. For example, we may disclose information to certain service providers, including marketing companies, professional service providers, information technology providers, payroll and benefits managers, and data storage companies. We might also authorize our service providers to collect personal information on our behalf.

Governmental entities, legal service providers. We may disclose your personal information in order to comply with the law and in the course of providing our products and services. We may also disclose information if a government agency or investigatory body submits a request. We may need to share or disclose Personal Information to U.S. Customs to conduct a background check so that you can receive an airport badge as part of your employment. We may need to share or disclose information related to citizenship or immigration status for Employment Eligibility verification.

Our Customers. We may share or disclose your Personal Information with companies that have engaged I.K. Hofmann USA. to recruit potential job applicants.