NYC Applicants: We will begin or using our Automated Employment Decision Tool (AEDT) for NYC applicants 10 business days after this notice is posted. DCWP allows website-based notice that is not position-specific, with use beginning 10 business days after posting. 

All other applicants: We use an AEDT in our prescreening step to assist our recruiters. Where required by law, we provide notices and options to request an alternative evaluation or reasonable accommodation.

Use of AEDT

We use an Automated Employment Decision Tool (AEDT) to assist with initial candidate prescreening for our roles. The AEDT may conduct a voice-based prescreen and generate simplified outputs (such as a prescreen summary and a fit score) that help our recruiters prioritize outreach. Human recruiters review all outputs and make final hiring decisions. We provide advance notice and publish audit summaries as required.

Qualifications and characteristics assessed

During the prescreen, the AEDT may assess job-related qualifications and characteristics, including:

• Relevant experience and role-specific skills
• Certifications or licenses
• Work authorization
• Location and availability for work
• Schedule preferences
• Compensation expectations
• Other criteria & requirements identified in the job posting

Data sources and types

The AEDT may use:

• Information you provide in your application and resume
• Your responses during the prescreen (phone, SMS, email)
• Interaction metadata (for example, call completion) We do not use protected characteristics (such as race, ethnicity, or sex) as inputs. 

Data retention policy

We retain prescreen artifacts and AEDT outputs (summary and fit score) in our applicant tracking system for recruiting purposes in accordance with our data retention policy. We retain applicant records for at least 1 year, and longer where state law requires. Details are available in our Privacy Policy: https://www.hofmannusa.com/privacy-policy/ 

Alternative selection process and accommodations

All applicants may request a reasonable accommodation or an alternative, human-only prescreen at any time. To request this, indicate your preference when contacted by the voice AI and the call will end. A notice will be sent to our Recuiting team & ATS system and they will follow up with you.  

Bias audit summary and date

Our AEDT vendor completed an independent bias audit within the past year. A summary of results and the audit date is available here: https://converzai.com/ai-bias-audit-2025/

Contact

Questions? Contact ikhusaprivacy@hofmannusa.com